Construction Administrator

LAN Associates, Engineering Planning, Architecture Surveying, Inc., (“LAN”) is excited to be expanding our team! We are seeking an experienced Construction Administrator to join our team in Goshen, NY. We’re looking for a Construction Administrator with a minimum of 10 years of experience in the AEC industry, preferably with at least 2 years of working on K-12 educational projects. This position is an opportunity to apply your knowledge and advance your career, while working with a project team in a strong, mid-sized architecture and engineering design firm. As a construction administration (CA) professional, you will provide oversight and problem solve during the construction phase of primarily educational school projects. The position may also include CA for various projects in the commercial, municipal, and industrial sectors. Those interested should be experienced and proficient with interpreting the International Building Code as adopted by NYS, and familiar with code requirements of the New York State Education Department (NYSED) for the design of public schools in NYS. The candidate is expected to work closely with our design staff to establish project requirements, manage project budgets, and meet deliverable milestones. The candidate will also lead construction job meetings, work with staff to answer requests for information (RFI’s), review contractor submittals, schedules, and payment applications during construction.

This position requires the candidate to collaborate with the project team and to work individually, while having the support and resources of an experienced team of design professionals.  Candidates must be proficient in communicating project requirements, be experienced in managing projects, be detailed oriented, and have exceptional organizational skills.  The position will require you to meet with clients, contractors, in-house staff, and consultants; necessitating strong communication skills both written and verbal. This opportunity affords a dynamic role, working with all disciplines of the A/E industry on an array of projects for various market segments.

Minimum Qualification Requirements:

• A degree in Architecture, Engineering (Structural, Civil, Mechanical, Electrical), Construction Management, or related type degree certification in design or construction.
• A minimum of 10 years of experience in Construction Administration or Management, with specific experience related to NY public work with multi-prime contracts.
• Prior experience in the A/E Industry with exposure to K-12, Higher Education, and Municipal Projects.
• Prior experience in the implementation of K-12 projects permitted by the NY State Education Department is preferred.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Possession of a valid driver’s license with a good driving record.
• Strong organizational skills with exceptional attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with a proactive approach to problem solving.
• Working knowledge of construction management software, such as Procore, Submittal Exchange, etc. preferred.

Primary Responsibilities:

• Manage project documentation, including contracts, schedules, and progress reports, ensuring accuracy and timely updates.
• Coordinate communication between project managers, clients, and contractors to facilitate smooth project execution.
• Liaison with client when needed.
• Visit job sites to review compliance with our drawing and specifications.
• Take photographs and write field memos to document observations.
• Attend and chair pre-construction meetings; prepare minutes of meetings for distribution to all parties.
• Attend job site and other construction administration related meetings along with other department staff, if required.
• Log submittal and shop drawings and ensure submittals and shop drawings are reviewed by the designers in a timely manner.
• Review contractor applications for payment.

• Respond to contractor requests for information (RFI’s), and log and track RFI’s.

• Evaluate contractor generated requests for change order; work with project designer to determine if change order is acceptable and reasonably priced.
• Monitor contractor progress: issue letter of concern or delinquency notice if contactor is not performing in accordance with the contract documents.
• Perform a variety of other tasks associated with field activities and office needs.
• Monitor and coordinate project closeout documentation.

Why Join LAN:

LAN Associates employs over 130 architects, engineers, surveyors, environmental professionals, construction professionals and support staff in three states. The firm has 60 years of experience dedicated to the planning, engineering, and construction of a wide range of projects. We offer a quality salary, commensurate with your experience, and great benefits.

We offer:

• Competitive salary range: $80,000 – $120,000 annually, commensurate with experience
• Comprehensive benefits package
• Collaborative, growth-oriented work environment